The impact
Make the close repeatable
The same period rules, classifications and approval logic are applied each month instead of rebuilding the process across spreadsheets.
Make adjustments easier to explain
Journal instructions carry reasons and project references so finance can trace how each position was reached.
Surface late items and cut-off issues
Exceptions that affect the period are flagged rather than disappearing into manual reconciliation.
Protect closed periods
Approved periods can be snapshotted and locked, preserving the decision history behind the close.
The problem
Project businesses often reconcile valuations, customer applications, invoiced values, costs, WIP, GRNI and accruals across spreadsheets at month end. Cut-off decisions, late items and adjustments can be difficult to reproduce later or explain clearly.
What the Application does
AIMAI built the Application to make project month-end a controlled allocation workflow. It combines accounting data with QS or project inputs, validates completeness and period alignment, classifies WIP, GRNI and accrual items, calculates current-month and cumulative positions and produces journal instructions with reasons and project references. Final periods can be snapshotted and locked so closed positions do not silently change.
How it works
- Accounting and project data loaded by period
- Completeness and cut-off alignment validated
- WIP, GRNI and accrual items classified
- Current-month and cumulative positions calculated
- Journal instructions and reasons prepared
- Finance reviews, approves and locks the period
What it uses
- Accounting data by project
- Internal valuations and external applications
- GRNI and accrual lists and notes
- Period rules, definitions and approval logic
What it produces
- Per-project allocation records
- WIP and GRNI movements
- Journal instruction pack
- Period lock record and audit trail
- Late-item impact flags
Where people stay in control
Allocation rules, period definitions and approval logic are governed. Closed periods do not change silently, and final journal posting remains an accountable finance decision.
The result
Finance works through a reproducible project close rather than reconstructing WIP, GRNI and accrual positions across disconnected spreadsheets. Adjustments carry reasons and project references, late items are visible and approved periods retain a clear audit trail.
Could something similar work in your business?
It is likely to be relevant if:
- Your month-end process combines accounting data with project or valuation inputs.
- WIP, GRNI, accruals or cut-off decisions are reconciled manually.
- Adjustments are difficult to reproduce or explain after the period closes.
- Late items regularly create rework or uncertainty.
- Finance needs accountable approval over journals and period locks.
Have a workflow like this?
Tell us how project month-end works in your business today. If the process has similar valuations, cut-off rules, WIP, GRNI and journal approvals, we can show you how an Application could be configured around your close process.