AI Workflow Sprint

Turn your everyday tasks into efficient, AI-powered workflows — without changing your whole system.

What is a Workflow?

When we say “workflow,” we don’t mean a big, expensive system overhaul. We’re talking about small, repeatable tasks that eat up your team’s time — and can be improved using off-the-shelf AI tools.

This is an AI workflow

A series of steps your team takes to complete a task (e.g. replying to leads, summarising meeting notes, updating a tracker).
Often repetitive, manual, and spread across emails, spreadsheets, and apps.
A great candidate for automation using tools like ChatGPT, Otter.ai, HeyGen or Co-pilot.
Something we can map, improve, and hand back to your team to run — without any need for technical skills.

A workflow IS NOT:

A new platform you have to learn from scratch.
A full digital transformation or long IT project.
Something that replaces your team — it’s about helping them get time back.
Complicated or fragile. We use tools that are simple, stable, and designed to be owned by non-tech teams.

Our goal is to help you work smarter, not harder — by automating the kinds of everyday tasks that drain time, energy, and focus.

So, What Is a Workflow Sprint?

A Workflow Sprint is a focused project where we help you identify three high-impact processes in your business — and then improve them by replacing time-consuming tasks with AI tools.

We don’t just tell you what to do — we configure or build the tools for you, and then hand over everything your team needs to run them confidently. Here's how it works:

Spot the Bottlenecks

We identify three processes that waste time or slow your team down.

Build the Right Tools

We configure or build AI-powered tools to automate key tasks.

Document Everything

You get step-by-step instructions with links to the tech we’ve set up.

Train Your Team

We show your people how it all works, so they can own it from day one.

Why alignment matters.

Managing people can feel like herding cats.

Now imagine those cats with AI at their fingertips — it’s chaos on steroids unless everyone’s aligned.

That’s why we don’t just build the tools — we document the entire process.

Your team gets clear, step-by-step instructions, with direct links to the AI tools we’ve set up specifically for your business.

The result?

Everyone’s on the same page, following the same playbook. No guesswork. No drift. Just confident people, using the right tools, in the right way.

What Tools Do We Use?

We use off-the-shelf AI tools that are practical, proven, and easy for teams to adopt — no custom code, no big system changes.

Tools like ChatGPT, HeyGen, Notion, Otter.ai, MidJourney, and Microsoft Copilot help with everything from content creation and meeting notes to video explainers and process documentation.

Where needed, we also build custom GPTs or workflows to suit your business.

They’re simple to learn, cost-effective, and easy to manage — and we’ll show your team exactly how to use them.

We shape the tools around your team — not the other way around.

How the Workflow Sprint Works

A practical, step-by-step approach to smarter, AI-powered processes — built around your team, not tech for tech’s sake.

How Much Does It Cost?

The Workflow Sprint is a fixed-price project: £4,750 + VAT (Split into three payments across the project)

Why 3 Workflows?

It takes time to understand your business and how your processes really work — so we make sure that investment pays off. By tackling three processes, we maximise the return on that upfront effort and deliver enough impact to create real momentum, without overwhelming your team.

What’s the Turnaround Time?

Most sprints take 45–90 days, depending on the complexity of your processes, the tools involved and your team’s availability for feedback and training. We move quickly — but we always go at a pace that works for you.

What Results Can You Expect?

- Save 10–50+ hours/month per process
- Fewer errors and handoffs — smoother delivery
- Faster decisions with clearer, AI-supported workflows
- More confident teams using tools they understand
- More time for high-value work — less admin, more impact

You don’t need to know where to start — that’s our job.

Get in touch and we’ll guide you from there.